Privacy Policy
Last updated: June 1, 2025 · Effective: June 1, 2025
Privacy At a Glance
We never sell your data
Your personal information is never sold to third parties, data brokers, or advertisers.
Student privacy protected
Users under 18 have additional protections. We never build commercial profiles of students.
Outreach data stays internal
Feedback from school visits is used only to improve the programme — never for advertising.
No advertising trackers
Student accounts are never exposed to advertising trackers or third-party profiling tools.
You control your data
You can access, correct, or delete your personal data at any time by contacting us.
Secure by design
Industry-standard encryption protects all data in transit and at rest.
1. Information We Collect
Information You Provide
- Account registration details (name, email address, age or grade, school or institution, country)
- Profile information (biography, profile photo, interests)
- Content you publish (essays, letters, stories, opinion pieces, podcast episodes)
- Competition entries and associated metadata
- Session feedback submitted through the outreach review form
- Communications with our support team
Information Collected Automatically
- Device information (browser type, operating system)
- Log data (IP address, pages visited, features used, time of access)
- Session cookies for authentication and preferences
- Aggregate usage analytics to improve platform performance
2. Student Privacy
Embrace East Africa is committed to the protection of student privacy across all 8 EAC member states. We comply with applicable child and student privacy laws in each jurisdiction in which we operate. For users under the age of 18:
No commercial profiling
We never use personal information from users under 18 for commercial profiling, behavioural advertising, or data brokerage.
Parental consent for under-13s
Users under 13 require verifiable parental or guardian consent before their account is activated.
School partnerships
Where Embrace East Africa operates through a school, the school is responsible for collecting parental consent in accordance with applicable law.
Parental access rights
Parents and guardians may request access to, correction of, or deletion of their child's personal data by contacting privacy@embraceeastafrica.org.
3. Outreach Session Data
When you fill in the session feedback form during or after an Embrace East Africa outreach visit, the information you provide — including your name (if given), school, grade, and responses — is used exclusively to:
- Measure the impact and reach of each campus outreach session
- Improve the content and delivery of future sessions
- Provide aggregate anonymised reports to partner schools and institutional stakeholders
- Identify which aspects of the EAC integration message resonate most with students
- Track interest in joining the platform so we can follow up appropriately
Session feedback is never sold, shared with advertisers, or used for any commercial purpose. Aggregate statistics (e.g. "85% of students rated the session as 'Good' or 'Amazing'") may be shared publicly to demonstrate campaign impact.
4. How We Use Your Information
Operating the Platform
Account management, authentication, and content publishing
Campaign Outreach
Organising and improving awareness sessions at learning institutions
Safety & Moderation
Reviewing content for policy compliance and community safety
Platform Improvement
Analysing aggregate usage to improve features and performance
Customer Support
Responding to questions, reports, and account issues
Legal Compliance
Meeting obligations under applicable privacy laws across the EAC
6. Your Privacy Rights
Right to Access
Request a copy of the personal data we hold about you.
Right to Correct
Ask us to correct inaccurate or incomplete data.
Right to Delete
Request deletion of your personal data.
Right to Restrict Processing
Ask us to limit how we use your data.
Right to Data Portability
Receive your data in a machine-readable format.
Right to Object
Object to processing of your data for certain purposes.
To exercise any of these rights, contact our Privacy Team at privacy@embraceeastafrica.org. We will respond within 30 days.
8. Security
We implement industry-standard security measures to protect your data, including TLS encryption in transit, encrypted storage of sensitive data, role-based access controls, and regular security audits. If you discover a vulnerability, please report it to security@embraceeastafrica.org.
9. Changes to This Policy
We may update this Privacy Policy from time to time. When we make material changes, we will notify you by email or by a prominent notice on the platform at least 14 days before they take effect.
10. Contact Our Privacy Team
Embrace East Africa Privacy Team
Kampala, Uganda
Email: privacy@embraceeastafrica.org
Response time: Within 30 business days